Executive Assistant & Operations Specialist at Tandem Workforce - a US-based startup streamlining workforce solutions for high-growth companies

Tandem Workforce is transforming how companies build skilled labor pipelines through employer-sponsored training programs. By removing hiring barriers and providing upskilling opportunities, they help businesses get job-ready employees faster and more affordably than traditional hiring methods. Their programs increase retention, improve workforce readiness, and reduce recruiting costs—making them a trusted partner for companies across multiple industries.

The company addresses the skilled labor gap by offering employer-sponsored training programs designed to attract, train, and retain employees. Their all-in-one solution enables businesses to build on-demand talent pipelines by removing barriers through sponsorship programs, resulting in a threefold increase in qualified candidates. Tandem collaborates with top-tier training partners to prepare job-ready employees within 12 weeks, delivering a 10 to 15 times return on the first-year training investment. Additionally, their programs have been shown to triple employee retention rates and reduce recruiting costs by 90%. Their approach has garnered positive feedback from industry leaders. For example, Bill Black, President and CEO of National Fleet Management, highlighted the value of investing in loyal employees through Tandem's sponsorship, noting that a $10,000 tuition investment is worthwhile for an employee who can generate between $15,000 to $20,000 in monthly gross profit.

We’re looking for a part-time Executive Assistant & Operations Specialist to support the company’s Founder & CEO, Jeffrey Groeber. This is a great opportunity for a proactive, detail-oriented professional who enjoys keeping things organized and running smoothly behind the scenes. The ideal candidate has strong communication and organizational skills, excellent English, and experience managing calendars, emails, and light CRM tasks.

Key Responsibilities

• Inbox management: Regularly monitor, organize, and prioritize the CEO’s emails. Flag urgent items, draft or respond to messages when appropriate, and maintain a clear inbox.

• Calendar management: Schedule and coordinate meetings, ensuring smooth communication across time zones and avoiding scheduling conflicts.

• Back-office support: Assist with light administrative tasks to support the company’s streamlined back office (e.g., maintaining shared folders, tracking renewals, coordinating small logistics).

• CRM support (HubSpot): Spend a few hours weekly maintaining HubSpot—updating contacts, tracking activities, and pulling occasional reports.

• Administrative coordination: Support daily tasks, follow up on pending items, and help the CEO stay on top of commitments.
  

Who You Are

✅ Experienced & dependable: 3+ years in an executive assistant, operations, or administrative support role.

✅ Excellent communicator: Clear, professional written and spoken English; able to correspond confidently with partners and clients.

✅ Organized & precise: You stay on top of details, follow instructions carefully, and create systems that help things run efficiently.

✅ Tech-comfortable: You’re fluent in tools like Google Workspace, Slack, and HubSpot (or similar CRMs).

✅ Self-directed & proactive: You work independently, anticipate needs, and always follow through.

Not Required, But a Plus:

✅ Experience with basic accounting or financial operations.

Working hours:

You’ll need to adjust your schedule to overlap 4 hours between 9 am and 5 pm PST daily (check the time difference via this link). The remaining hours can be flexible, the team cares for the results, not micromanagement.

What we offer:

• Part-time job (4 working hours per day, Monday-Friday). Please note that we will not consider candidates planning to combine several jobs.

• Remote work. You may be located in almost any country or city, as long as you have a reliable internet connection, a computer to work from, and can adjust to the team’s working hours.

• Opportunity to grow with a high-impact startup helping reshape workforce development in the U.S.

• Stability - we’re looking for a long-term commitment.

• Paid in USD. Salary will be discussed during the interview.

• Quick selection process.

Application deadline: November 1st, 2025

Please note that the later you apply - the more intensive your selection process will be; for example, you will have less time for the test assignment, etc.

1. Fill in the application form - attach your CV;

2. Complete the test assignment;

3. Have a Zoom interview with Hire5 Recruiter;

4. Have a Zoom interview with the Founder & CEO, Jeffrey Groeber; 

5. Get hired!

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