Junior Financial Assistant at TraceAir – a site work intelligence software that empowers construction teams with critical data at their fingertips

TraceAir is a fast-growing startup revolutionizing construction with AI-powered drone analytics. Their platform helps teams track progress, reduce costs, and streamline operations through real-time aerial data. With a strong financial team consisting of a CFO, a Sr. Accounting Manager, a Business Assistant, and a Financial Analyst. As they expand, we are looking for a meticulous and detail-oriented Financial Assistant to join their team.

This is a junior-level role, ideal for someone who is highly organized, analytical at a basic to intermediate level, and capable of handling a large amount of data entry, validation, and financial document preparation.

Key Responsibilities

1) Data Entry & Validation (80% of the job)

• Work extensively with Google Sheets, ensuring data accuracy and consistency.

• Manually synchronize data between Google Sheets, CRM systems, and other tools (Airtable, Salesforce).

• Perform regular data verification & quality checks to ensure clean and structured financial records.

2) Financial Document Support

• Assist in preparing and maintaining financial reports, statements, and other documentation.

• Work with the finance team to update and organize transaction records, invoices, and reconciliations.

3) Administrative & Coordination Tasks

• Ensure all financial data is properly recorded, structured, and accessible within internal systems.

• Handle ad-hoc financial administrative tasks as needed.

Requirements:

Technical Skills & Tools

• Strong experience with Google Sheets & Excel (ability to use formulas like SUM, IF, VLOOKUP, pivot tables, etc.)

• Ability to manually and accurately synchronize data between multiple systems.

Analytical & Organizational Skills

• High level of attention to detail – even small mistakes in financial data can have big consequences.

• Ability to spot inconsistencies and errors in data and proactively fix them.

• Strong organizational skills to manage multiple tasks efficiently.

• Ability to analyse and interpret complex financial documentation (contracts, quotes, purchase orders, etc.)

Soft Skills

• Highly responsible and structured – you will be handling critical financial data.

• Ability to work independently, but also communicate effectively with the finance team.

• Comfortable working in a fast-paced startup environment, where processes evolve quickly.

Additional Requirements

• Ability to work in the PST time zone.

• Fluent in English (both written and verbal).

• Prior experience in finance, data entry, or administrative roles is a plus.

Working hours
Ideally, you must work from 9 am to 5 pm PST for team collaboration (check the time difference via this link). For Eastern Europe candidates: must be available until 2-3 PM PST daily.

What We Offer

• Full-time job (8 working hours per day, Monday-Friday). Please note that we won’t consider candidates planning to combine this job with another one.

• Remote work. You may be located in almost any country, just need a good Internet connection, a computer to work from, and the opportunity to adjust your working schedule for the team.

• The opportunity to work in a fast-growing startup and gain hands-on experience in finance.

• A collaborative and supportive finance team.

• Flexible work schedule.

• TraceAir will provide a laptop and reimburse up to $500 for home office set-up costs.

• $18K-$24K/year pay range, under an individual consulting agreement between TraceAir and you.

Application deadline: 17th of April 2025.

Please note that the later you apply - the more intensive your selection process will be, for example, you will have less time for the test assignment, etc.

1. Fill in the application form - attach your CV;

2. Have a Zoom interview with Hire5 Recruiter;

3. Complete the test assignment;

4. Have a Zoom interview with the company’s Financial Analyst, Kristina Larina;

5. Get hired!