Recruitment Assistant at Hire5

(Entry-level / Junior Role)

Location: Remote
Schedule: Full-time, 8 hours/day, Monday–Friday

About Hire5

Hire5 is a California-based boutique recruitment agency helping US startups and growing companies hire amazing global remote talent.

We’re a small, passionate team connecting high-potential startups with junior, mid-level, senior, and C-level professionals worldwide. Our mission is to deliver a fast, client-centric, and risk-free hiring process that benefits both our clients and talents — and we do it quickly: our entire process from the first client call to a candidate’s first working day typically takes no longer than 2 weeks.

Over the past years, we've helped 500+ startups find their key team members across roles in engineering, AI, sales, analytics, finance, marketing, research, design, personal assistance, and more.

By joining Hire5, you’ll be part of a small, efficient team that moves fast, values collaboration, and thrives in a dynamic environment. This is a great opportunity to kickstart your career in recruitment, learn how the US startup hiring market works, and grow alongside experienced recruiters.

Role Overview

We’re looking for a Recruitment Assistant — an entry-level role perfect for someone who is curious about recruitment, confident in communication, and eager to learn.

You’ll play a key role in pre-screening candidates via short calls and helping senior recruiters focus only on the best matches. You’ll also support the team with sourcing candidates, scheduling interviews, maintaining databases, and assisting on ad-hoc projects.

This role requires someone who is flexible, proactive, and ready to adapt — priorities may shift depending on client needs and team projects.

What You’ll Do

Pre-screen candidates via short WhatsApp or Zoom calls (usually 10–15 mins) using prepared scripts and qualification checklists.
Ask filtering questions to quickly identify red flags and ensure only the strongest candidates move forward.
Schedule full interviews between shortlisted candidates and senior recruiters.
Assist the team with sourcing candidates on LinkedIn and other platforms.
Update candidate data in our Applicant Tracking System and maintain organized reports.
Support with any other ad-hoc projects depending on your skills and team priorities.

What Will Set You Up for Success

Fluent English (written & spoken) — you’ll communicate with candidates worldwide, so clarity and professionalism matter.
Strong communication skills — you feel comfortable talking to strangers, guiding conversations, and asking screening questions confidently.
Fast learner mindset — you're curious, resourceful, and eager to pick up recruitment skills on the job.
Organizational skills — you can manage multiple tasks, track progress in tools, and keep databases updated.
Flexibility & adaptability — you’re comfortable switching priorities when needed and ready to assist wherever required.
Team player attitude — you collaborate closely with recruiters and jump in to help when needed.
Bonus points if you have:
- Previous experience in recruitment, HR, or customer-facing roles.
- Familiarity with LinkedIn, ATS systems, or sourcing tools.

Working Hours

Our team works across time zones, collaborating with candidates in Eastern Europe and Latin America, and clients in the US. Ideal working hours: from 10 am to 6 pm Central European Time (GMT+1). However, we’re open to considering alternative schedules depending on your location and preferences.

What We Offer

- Full-time, fully remote role — work from almost anywhere with a computer and reliable internet connection.

- USD-paid salary with growth potential as you gain experience.

- Hands-on training from experienced recruiters and access to real hiring processes.

- Opportunity to learn about US startups and global hiring strategies.

- Dynamic, fast-paced environment where you’ll never be bored.

- Long-term collaboration — that’s not an internship, we love growing our team members, so we’re looking for someone ready to commit for at least 1.5+ years.